Understanding Access Permissions
What you’ll learn
Hi there! In this article, we’re going to compare the different access permissions that exist in web desktops – Viewer, Editor, Manager, and Owner.
Ready? Let’s dive in.
The term “files“ refers to files, folders, and shortcuts.
Desktop Viewer can be assigned to a Deskfirst user who is invited to a web desktop, and it’s also assigned by default when a web desktop is shared using a shareable link (learn more about Sharing Web Desktops Using Links).
Desktop Owner is assigned by default only to the user who originally created the web desktop, and it’s the only access permission that cannot be assigned to more users.
Prerequisites
- To invite a user to a web desktop and assign them the Viewer access permission, nothing special is required.
- To invite a user to a web desktop and assign them the Editor or Manager access permissions, the invited user needs to have a Pro license, but it doesn’t require the inviting user to have a Pro license (learn more about Pro).
Tiers offered on AppSumo: In the new tiers offered by AppSumo.com, team members do not automatically have Pro status. However, unlike regular users, they can be invited to web desktops with elevated permissions, such as Editor or Manager roles. An Admin team member has the ability to add or remove other team members. You have the flexibility to create web desktops and invite your team members as Editors or Managers on your own web desktops.
Access permissions comparison chart
| Viewer | Editor | Manager | Owner | |
| Access the web desktop | ||||
| View and download files | ||||
| Add comments | ||||
| Upload files | ||||
| Delete files | ||||
| Cut, copy, paste, and move files between folders | ||||
| Create folders, shortcuts, and sticky notes | ||||
| Edit and delete sticky notes | ||||
| Rearrange desktop icons | ||||
| Rename the web desktop | ||||
| Customize backgrounds | ||||
| Customize branding | ||||
| Share the web desktop with other users¹ | ||||
| Change and revoke the access permission of users who have access to the web desktop² |
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| Create and delete shareable links | ||||
| Reset the web desktop | ||||
| Delete the web desktop | ||||
| Reallocate the web desktop's storage capacity |
¹ Managers can share a web desktop with others up to the Editor access permission. The Owner can share a web desktop with others up to the Manager access permission.
² Managers can change and revoke access permissions of users up to the Editor permission. The Owner can change and revoke access permissions of users up to the Manager access permission.
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