Understanding Access Permissions
What you’ll learn
Hi there! In this article, we’re going to compare the different access permissions that exist in web desktops – Viewer, Contributor, Editor, Manager, and Owner.
Ready? Let’s dive in.
The term “files“ refers to files, folders, embeddings, and shortcuts.
Desktop Owner is assigned by default only to the user who originally created the web desktop, and it’s the only access permission that cannot be assigned to other users.
Prerequisites
- To invite a user to a web desktop and assign them the Viewer access permission, nothing special is required.
- To invite a user to a web desktop and assign them the Editor or Manager access permissions, the invited user needs to have a Pro license, but it doesn’t require the inviting user to have a Pro license (learn more about Pro).
Access permissions comparison chart
| Viewer | Contributor | Editor | Manager | Owner | |
| Access the web desktop |
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| View and download files |
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| Add comments |
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| Upload files |
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| Create folders, embeddings, shortcuts, and sticky notes |
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| Copy & paste files |
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| Delete files |
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| Move files |
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| Delete sticky notes |
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| Rearrange desktop icons |
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| Rename the web desktop |
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| Customize backgrounds and desktop logo |
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| Share the web desktop with other users¹ |
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| Create and delete shareable links |
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| Reset the web desktop |
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| Delete the web desktop |
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| Reallocate the web desktop's storage capacity |
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¹ Managers can share a web desktop with others up to the Editor access permission and can change or revoke access permissions of users up to the Editor permission. Only the Owner can assign or revoke Managers.
Need a hand?
If you’re still struggling, we’re always here for you! Refer to Getting Help from Deskfirst to learn how you can reach out to us.
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