Sharing Web Desktops Using Invites

What you’ll learn

Hi there! In this article, we’re going to cover:

• How you can share web desktops using invites. This feature will allow you to share your web desktops and collaborate with other Deskfirst users!
• How you can check the statuses of users who have access to your web desktops.
• How you can change and remove access permissions of users who have access to your web desktops.

Ready? Let’s dive in.

Prerequisites

1. To invite people to a web desktop, you need to be a Manager or Owner of that web desktop (learn more about Access Permissions).
2. You can invite people to a web desktop, whether they’re registered to Deskfirst or not. If they’re not registered, they’ll receive an email prompting them to sign up upon inviting them to the web desktop.
3. If you want to invite people to a web desktop with the Editor or Manager access permissions, they’ll need to have a Pro license (learn more about Pro).

Invite users to a web desktop

1. Navigate to the web desktop you want to share.
2. Click on the Share button on the top menu.
   Alternatively, you can right-click with your mouse on the background area of the web desktop (not on files and folders), and click on Share.
3. Enter the email of the person you’d like to invite.
4. Select the access permission you’d like the user to have (learn more about Access Permissions).
5. Optional, add a message to the invite. This message will appear in an email notification the invited user will receive upon inviting him to the web desktop.
   
6. Click Send Invitation.
7. A popup will appear confirming that the invitation has been sent. Click OK.
8. Optional – if you’d like to copy a direct link to the web desktop and send it to users with access, click on Users with Access and then click on Copy Link.
   
   

   This link will work only for people who were invited to the web desktop.

   

Check statuses of users with access

1. Inside the Share window, click on Users with Access.
2. If you’ve invited someone who doesn’t have a Deskfirst user, you’ll see the status Pending.
3. If you’ve invited a user who never visited the web desktop, you’ll see the status Never Visited.
4. If you invited a user who visited the web desktop, you’ll see the status Visited followed by the last visit’s time.
   

Change and remove users’ access permissions

1. Inside the Share window, click on Users with Access.
2. Locate the user you want to change their access permission or remove from the web desktop.
3. Click on the permissions button on the right, and:
   
   1. If you want to assign the user a different access permission, click on the desired selection.
   2. If you want to remove the user from having access to the web desktop, click Remove and then OK.

Need a hand?

If you’re still struggling, we’re always here for you! Refer to Getting Help from Deskfirst to learn how you can reach out to us.

And one more thing, we love talking to you guys and we love your feedback!

Never hesitate to share your opinion whether this article helped you or not, always feel free to suggest more support topics you believe we should cover, and tell us about every feature you’d love to have that’ll make Deskfirst even better for you!