Understanding the Team Feature in Deskfirst
What you’ll learn
Hi there! In this article, we’re going to cover:
- What is a Team in Deskfirst.
- The difference between adding a Team Member and sharing a web desktop.
- How everybody in the organization benefits from having Team Admins.
- An example of a Deskfirst Team that’ll help you understand its potential.
Ready? Let’s dive in.
Understand what is a Team in Deskfirst
The Team feature was created to allow organizations and companies of any size to assign Pro licenses to their team members and collaborators from a centralized dashboard, all with a single click.
When you invite a member into your Team, they’re automatically assigned a Pro license. Having a Pro license allows that member to be invited to any web desktop, with any access permission – even to web desktops outside of your organization! This means that a single license for every Deskfirst user is all you’ll ever need! (learn more about Access Permissions and Cross-Organization Access).
Tiers offered on AppSumo: In the new tiers offered by AppSumo.com, team members do not automatically have Pro status. However, unlike regular users, they can be invited to web desktops with elevated permissions, such as Editor or Manager roles. An Admin team member has the ability to add or remove other team members. You have the flexibility to create web desktops and invite your team members as Editors or Managers on your own web desktops.
What’s the difference between adding a member to a Team and sharing a web desktop?
Adding a member to your Team and sharing a web desktop are two, completely different actions.
A Team exists for a single purpose – to easily assign and revoke Pro licenses to team members and collaborators. This means that by adding someone to your Team – doesn’t matter which Team Role they’re given – they will be assigned with a Pro license, but no access permission will be granted to any of your or other members' web desktops.
And sharing web desktops exists for another, completely different purpose – to share files and collaborate. This means that sharing a web desktop with collaborators will grant them access to it, but they will not be added to your Team and will not be assigned a Pro license.
What additional benefits come with Team Management?
By creating a Team, in addition to enjoying the benefits of a centralized dashboard that allows you to easily assign and revoke Pro licenses, you get the option to assign the Admin Role (learn more about Team Roles), so that trusted key members of your Team can assign Pro licenses to other team members on your behalf – allowing them to assign and revoke Pro licenses to team members as well but without having access to your billing area.
This way, only you have the power to decide how many licenses to purchase, all while being able to delegate the task of assigning the licenses to other key members of your team; such as department leaders and other decision-makers.
Deskfirst Teams in action
To illustrate the power of a Deskfirst Team, let’s take our imaginative creative agency – Minty – which has 50 team members.
Each of these team members interacts with different clients, but they all use the same platform to share files with their clients. You guessed it, they’re using Deskfirst.
Introducing Johnny, Minty’s proud founder.
Johnny has to purchase 50 Pro licenses so that his team can get work done.
To make work a breeze, Johnny created a Deskfirst Team.
He assigned Ashley and Dan – his trusted managers – the Admin Role so that they can assign licenses to their team members themselves.
They invited the rest – 48 team members – to that Team, assigning each of them a Pro license.
Now, every time a team member joins or leaves, they easily assign and revoke licenses.
Need a hand?
If you’re still struggling, we’re always here for you! Refer to Getting Help from Deskfirst to learn how you can reach out to us.
And one more thing, we love talking to you guys and we love your feedback!
Never hesitate to share your opinion whether this article helped you or not, always feel free to suggest more support topics you believe we should cover, and tell us about every feature you’d love to have that’ll make Deskfirst even better for you!